- 1). Click "Start" located on the bottom left corner of your desktop. Go to "Programs" and select "Word."
- 2). Select "File" from the tool bar at the top of the screen. Click "Open." Navigate to the desired file. Double-click the file to open it.
- 3). Scroll to the desired location of your chart. Place the cursor in this location.
- 4). Go to "Insert" on the tool bar at the top of your screen and select "Object."
- 5). Select the type of chart you want. Different versions of Word work differently in this respect. Depending on your version, Word will provide a list of "Chart" types or the option to "Create New Tab." In the first case, select the chart type you want to use. In the latter case, click "Create New Tab" to display the chart types. Select the type you want from the list. Word then inserts a chart with sample values into your document and displays a data sheet in a separate window.
- 6). Change the information in your chart. For an organization chart, insert the text you want into the fields provided. To add new branches, locate the "Subordinate," "Co-worker," "Manager" and "Assistant" buttons at the top of the data sheet. Beside each button is a graphical representation of the kind of branch it creates. Select the branch you want, then click inside a field. Word adds the branch to that field. For a graph chart, click on the cells in the data sheet to enter new values. Your changes will show up on the data sheet and on the chart in the document.
- 7). Reposition your chart. If the chart is not in the right location, move it just as you would text. You can "Cut" and "Paste," or position the cursor directly in front of the chart and use the "Space," "Backspace" and "Enter" keys.
- 8). Click on the chart. This displays a tool box that allows you to change your chart's appearance. The options it gives you include brightness, color, transparency, contrast, size, shape and line style. Customize your chart to meet your specific needs.
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