The continuous development of modern technology has vitally changed our communication habits. The use of email has changed our ability to relay our messages and in doing so, has altered how we work as well. Though there are many benefits to email as a communication tool, there are also some negative aspects such as how it has transformed our working relationship with others. Work email etiquette is referred to as a form or method of using email effectively to communicate ideas and interpretation in a courteous way. By using this method, it allows users the added benefits of getting good response from recipients while preventing avoidable misunderstandings.
Here are 10 useful tips that may help you improve your work email etiquette in your work environment:
1. Keep your audience in mind as you compose email. Your email must be easily read, with proper grammar and punctuation.
2. Email is just one form of communication. Consider first if there is another more appropriate way to deliver your message such as by phone or a meeting.
3. Make your subject line impactful so that it will be easily noticed, filed and retrieved.
4. Make it easy for your email recipient to understand the concept of your message by emphasizing the key points at the beginning of your email.
5. Check your spelling, grammar and punctuation for any business communication before hitting the send button.
6. Adhere to the rules and email policies set by your company or organization to avoid email abuse.
7. Reduce the number or list of receivers and those copied to individuals who are specifically involved with the agenda or are entitled to know.
8. Before clicking the Send Button, be sure that your email is being sent to the intended recipient.
9. Always remember that your email can be forwarded again and again without your knowledge. Be extra cautious on what you include in your messages dont write anything you wouldnt want to see on the front page of a newspaper.
10. Always ask yourself, Is this email showing me in the best light? Every email you send is part of your resume.
We hope these tips will be helpful in improving the construction of your emails. It really takes a lot of practice to improve ones work email etiquette. Put these tips to good use and eventually they will become a matter of habit.
Here are 10 useful tips that may help you improve your work email etiquette in your work environment:
1. Keep your audience in mind as you compose email. Your email must be easily read, with proper grammar and punctuation.
2. Email is just one form of communication. Consider first if there is another more appropriate way to deliver your message such as by phone or a meeting.
3. Make your subject line impactful so that it will be easily noticed, filed and retrieved.
4. Make it easy for your email recipient to understand the concept of your message by emphasizing the key points at the beginning of your email.
5. Check your spelling, grammar and punctuation for any business communication before hitting the send button.
6. Adhere to the rules and email policies set by your company or organization to avoid email abuse.
7. Reduce the number or list of receivers and those copied to individuals who are specifically involved with the agenda or are entitled to know.
8. Before clicking the Send Button, be sure that your email is being sent to the intended recipient.
9. Always remember that your email can be forwarded again and again without your knowledge. Be extra cautious on what you include in your messages dont write anything you wouldnt want to see on the front page of a newspaper.
10. Always ask yourself, Is this email showing me in the best light? Every email you send is part of your resume.
We hope these tips will be helpful in improving the construction of your emails. It really takes a lot of practice to improve ones work email etiquette. Put these tips to good use and eventually they will become a matter of habit.
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