1.
Keep your hands on the keyboard.
Learn some keyboard shortcuts (see below) or press Alt+underlined letter in the Menu bar and then use the up and down arrows to move to the menu item you want; press Enter.
Ctrl+N opens a new message Tab moves the cursor to the next box Alt+S sends the message Esc or Ctrl+W closes a message without sending it.
2.
Create new contacts from incoming email Open an incoming email message, and right-click on the address of the sender.
Click on Add to Outlook Contacts.
Click on Save and Close in the upper left corner.
3.
Create a signature block that is automatically added to every message Click on Tools in the Menu Bar, click on Options Click on the Mail Format tab at the top of the Options window Click on the Signature Picker button Click on the New button in the bottom right corner of the Signature Picker window Enter a name for the signature block in the Create new signature window Click on Next.
Type in the Signature information To format it, highlight the text and click on Font, or Paragraph, etc.
Click on Finish, OK, OK.
When you create a new email message, the signature block will automatically appear at the end of the message.
4.
Do less typing.
Create some shortcuts that will automatically turn into blocks of text that you often use.
For example, create shortcuts for your company name; for the typical opening and closing sentences of emails you often send.
To create the shortcut, open a new email message, and type and format the text exactly as you want it to look.
Select the text, click on Tools in the Menu Bar, and click on Autocorrect Options.
The Autocorrect window will appear.
In the Replace: box, type in the shortcut you want to use (I suggest you always begin a shortcut with the forward slash /).
Click the Add button; click the OK button.
To use the shortcut, type it in and press Enter.
5.
Automatically check the spelling on every email message Click on Tools in the Menu Bar Click on Options The Options window will appear.
Click on the Spelling tab Click once to place a checkmark before Always check spelling before sending.
Click on OK.
Keep your hands on the keyboard.
Learn some keyboard shortcuts (see below) or press Alt+underlined letter in the Menu bar and then use the up and down arrows to move to the menu item you want; press Enter.
Ctrl+N opens a new message Tab moves the cursor to the next box Alt+S sends the message Esc or Ctrl+W closes a message without sending it.
2.
Create new contacts from incoming email Open an incoming email message, and right-click on the address of the sender.
Click on Add to Outlook Contacts.
Click on Save and Close in the upper left corner.
3.
Create a signature block that is automatically added to every message Click on Tools in the Menu Bar, click on Options Click on the Mail Format tab at the top of the Options window Click on the Signature Picker button Click on the New button in the bottom right corner of the Signature Picker window Enter a name for the signature block in the Create new signature window Click on Next.
Type in the Signature information To format it, highlight the text and click on Font, or Paragraph, etc.
Click on Finish, OK, OK.
When you create a new email message, the signature block will automatically appear at the end of the message.
4.
Do less typing.
Create some shortcuts that will automatically turn into blocks of text that you often use.
For example, create shortcuts for your company name; for the typical opening and closing sentences of emails you often send.
To create the shortcut, open a new email message, and type and format the text exactly as you want it to look.
Select the text, click on Tools in the Menu Bar, and click on Autocorrect Options.
The Autocorrect window will appear.
In the Replace: box, type in the shortcut you want to use (I suggest you always begin a shortcut with the forward slash /).
Click the Add button; click the OK button.
To use the shortcut, type it in and press Enter.
5.
Automatically check the spelling on every email message Click on Tools in the Menu Bar Click on Options The Options window will appear.
Click on the Spelling tab Click once to place a checkmark before Always check spelling before sending.
Click on OK.
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