Pulling off a Charity Silent Auction Fundraiser is a challenge. All the details that go into planning such an event can be overwhelming. From choosing the perfect NY City Event Venue to planning tiny details like how the auction items will be displayed, all are critical decisions. If you are getting ready to work on such an undertaking, here are some tips to get you on your way.
Choosing a date, deciding on who your target audience will be and how many tickets you plan to sell are the first steps. After you have decided on that you will need to find a NY event venue location to host the charity event. The location is critical and care should be taken to choose your venue. You may want to find out where other charities in the area hold their events and where they recommend. You will then need to narrow your venue options down to 2-3 places. It is then essential that you go out and visit possible event venue locations to make a determination as to which place will be best.
On your visit there are some key questions you will need to get answered. You will want to pay close attention to how the NY event venue is laid out and whether or not it will suit your needs. First, is the facility easily accessible for your event attendees? When they come into the venue are there adequate coat check facilities? How about enough rest rooms so that long lines won’t be an issue? It is also important to make sure the venue has worked on other charity events in the past. Find out what they will do to accommodate any special needs you might have. Knowing that the venue you choose has worked on successful charity events in the past can ease your mind a bit.
Make sure you ask questions on cost for renting the venue and what catering options are available? You will need to work with the catering staff to determine what type of food will be served and in what style? Check over the event venue to make sure there is adequate space, including enough seating for your guests as well as plenty of room to display the auction items. How about a PA system? Will you need a podium or stage? Be sure that they have all the items you will need for your charity auction.
Once you have determined where your event will take place you can now work on all the other details, like how much to charge per plate and how to advertise and promote the event. Finding donations for the auction will also be a major part of the remainder of your planning. You will want to make sure you get some great items to auction off and determine the starting price for each item. With a little hard work hopefully you can meet your fundraising goals.
Choosing a date, deciding on who your target audience will be and how many tickets you plan to sell are the first steps. After you have decided on that you will need to find a NY event venue location to host the charity event. The location is critical and care should be taken to choose your venue. You may want to find out where other charities in the area hold their events and where they recommend. You will then need to narrow your venue options down to 2-3 places. It is then essential that you go out and visit possible event venue locations to make a determination as to which place will be best.
On your visit there are some key questions you will need to get answered. You will want to pay close attention to how the NY event venue is laid out and whether or not it will suit your needs. First, is the facility easily accessible for your event attendees? When they come into the venue are there adequate coat check facilities? How about enough rest rooms so that long lines won’t be an issue? It is also important to make sure the venue has worked on other charity events in the past. Find out what they will do to accommodate any special needs you might have. Knowing that the venue you choose has worked on successful charity events in the past can ease your mind a bit.
Make sure you ask questions on cost for renting the venue and what catering options are available? You will need to work with the catering staff to determine what type of food will be served and in what style? Check over the event venue to make sure there is adequate space, including enough seating for your guests as well as plenty of room to display the auction items. How about a PA system? Will you need a podium or stage? Be sure that they have all the items you will need for your charity auction.
Once you have determined where your event will take place you can now work on all the other details, like how much to charge per plate and how to advertise and promote the event. Finding donations for the auction will also be a major part of the remainder of your planning. You will want to make sure you get some great items to auction off and determine the starting price for each item. With a little hard work hopefully you can meet your fundraising goals.
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