- 1). Schedule a meeting with the retiring employee to discuss the handling of the announcement and if he wishes to have a company party. Write the announcement in a manner the employee will appreciate. Check with him before sending or posting the letter to find out if there is any additional information he wants included.
- 2). Send a company-wide email to communicate a retirement announcement in an office setting. Post a letter on a bulletin board in a highly visible area in a factory environment to communicate with employees who don't have access to email.
- 3). Structure the announcement by listing the employee's title and function in the company. List any outstanding achievements during the employee's years of service. Include the employee's plans for retirement, such as golf, travel or taking up a hobby. Wishing the person the best in future endeavors should conclude the announcement.
- 4). Plan a party if the employee wishes to have one. Arrange to have food catered in by a local restaurant or catering service. Purchase a cake and balloons to add an extra touch to the occasion. Set aside an area, such as a conference room or dining area, to hold the event.
- 5). Remind staff members to visit with this person again if they like. Arrange for the employee to meet with co-workers in a designated area, such as a conference room or in conjunction with the party.
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