- A data clerk enters information into an electronic system for filing and sorting data on a computer. For a nonprofit organization or donor-funded institution, a database might hold a donor's contact information and giving history. A company's human resources office may have a database of employee information such as accrued benefits or evaluation reports.
- Professionals who enter data for a living have an above-average typing speed. If they are entering numeric data, they will use shortcuts such as activating the numbers lock key to shorten the length of keystrokes involved in entering figures. A data entry clerk will have to learn and be comfortable with various database software. However, many systems are similar, so a clerk with knowledge of one may easily adapt to learning another. The clerk must ensure the information entered is accurate and consistent with the source data.
- It's possible to land a job doing data entry right out of high school or vocational school. Prospective candidates should have quick keyboard skills and have mastered many basic computer software programs, including those commonly used in data entry and retrieval. To remain viable as a data entry specialist, job candidates should constantly seek to upgrade their keyboard and software skills.
- According to the Bureau of Labor Statistics, data entry isn't a profession that will experience job growth in the coming years. For this reason, a person considering a career in data entry might instead look at options in related fields, such as secretarial, receptionist or administrative assistant work. In addition to a shrinking job market, a data entry clerk faces limited advancement opportunities.
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