- 1). Address the person who will read the cover letter. You can address the head of human resources at the company where you're seeking employment or more preferably the contact person referenced in the job listing. For example, you might start by saying "Dear Mr. Smith."
- 2). Write a paragraph that lists the specific position that interests you and how you found out about it. If someone recommended you for the position or suggested that you apply, you can mention their name and company affiliation in this section. If you saw the job advertisement in a newspaper or online, specify the publication or website.
- 3). Explain why you're the best candidate for the position. Read the company's mission statement, list the company's view of its own ideals and and then write a list of ways you mesh with their ideas. Review this list and explain in your cover letter how you exemplify these traits and why you're the best candidate. You should list specific examples of challenges you've faced, how you overcame them and how that relates to this position.
- 4). Note the requirements of the position and address how you will meet them. If the job requires someone who will manage a team, for example, explain your past leadership positions and comfort in working with a team or independently. Provide concrete examples of your experience with these situations.
- 5). Thank the person you addressed at the opening of the letter for their time and consideration. Indicate that you've included your resume and say that you'd be willing to provide any other desired information. Even if applying online, include a phone number where the employer can reach you. To show initiative, consider denoting that you'll contact them in two weeks to answer any questions about your candidacy.
- 6). Print your cover letter on good-quality paper and sign it with ink.
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